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1041 Returns

  • Form SS-4 – EIN Application
  • Form 56 - Notice Concerning Fiduciary Relationship
  • Form 461 – Limitations on Business Losses
  • Form 990-PF – Return of Private Foundation
  • Form 1041-ES – Estimated Tax Vouchers
  • Form 1041-T – Allocation of Estimated Tax Payment to Beneficiaries
  • Form 1041- V Payment Voucher
  • Form 2210 – Underpayment of Estimated Taxes
  • Form 2848 – Power of Attorney
  • Form 5227 – Split-Interest Trust Information Return
  • Form 7004 - Extension
  • Form 8822 - Change of Address
  • Form 8822-B - Change of Address or Responsible Party
  • Form 8855 – Sec 645 Election
  • Pub 559 - Survivors, Executors and Administrators
  • Pub 1635 – Understanding an EIN

Important

The 1041 is used to report the income of estates and trusts. Trusts are unique, in that they do not have a standard set of provisions and are often customized to suit an intended purpose and/or individual’s unique circumstances. Thus, it is important that a will or trust be reviewed, including any amendments or codicils, before preparing an estate's or trust's 1041 tax return.

Note

This guide only deals with the 1041 preparation for estates and trusts.

Who Must File

  • EstateA fiduciary must file Form 1041 for a domestic estate that has:
    • Gross income for the tax year of $600 or more,
    • A beneficiary who is a nonresident alien, or
    • Held a qualified investment in a qualified opportunity fund (QOF) at any time during the year, and Form 8997 must be attached. See the Form 8997 instructions.
  • Trust - A fiduciary must file Form 1041 for a domestic trust taxable under IRC Sec 641 that has:
    • Any taxable income for the tax year,
    • Gross income of $600 or more (regardless of taxable income),
    • A beneficiary who is a nonresident alien, or
    • Held a qualified investment in a QOF at any time during the year, with Form 8997 attached. See the Form 8997 instructions.

Filing Due Date

  • Calendar Year Estates and Trusts - For calendar year estates and trusts the due date is April 15 of the subsequent year. If the due date falls on a Saturday, Sunday, or legal holiday, the filing date is the next business day. This corresponds with the Form 1040 filing due date.
  • Fiscal Year Estates and Trusts - For fiscal year estates and trusts the due date is the 15th day of the 4th month following the close of the tax year. For example, an estate that has a tax year that ends on June 30, 2024, must file Form 1041 by October 15, 2024. If the due date falls on a Saturday, Sunday, or legal holiday, the due date is extended until the next business day.
  • Extension of Time to File - Use Form 7004, Application for Automatic Extension of Time to File Certain Business Income Tax, Information, and Other Returns, to apply for an automatic 5-½ month extension of time to file. Generally, this makes the extended due date September 30 for calendar year estates and trusts. If the due date falls on a Saturday, Sunday, or legal holiday, the due date is extended until the next business day.            

Late Filing & Payment Penalties

  • Late Filing - 5% of the tax due for each month, or part of a month, for which a return isn't filed up to a maximum of 25% of the tax due (15% for each month, or part of a month, up to a maximum of 75% if the failure to file is due to fraud. If the return is more than 60 days late, the minimum penalty is the smaller of $450 (adjusted annually for inflation) or the tax due.
  • Late Payment - Generally, the penalty for not paying tax when due is 1/2 of 1% of the unpaid amount for each month or part of a month it remains unpaid. The maximum penalty is 25% of the unpaid amount. The penalty applies to any unpaid tax on the return. Any penalty is in addition to interest charges on late payments.      

Form To Use

The IRS provides annual versions of Form 1041. Where the return is for a fiscal year or a short tax year (less than 12 months), fill in the tax year space at the top of the form.

  • Calendar Year Filings – Use the appropriate annual version.
  • Using Current Year Form for Subsequent Year - The current year Form 1041 can be used for a tax year beginning in the next year if:
    • The estate or trust has a tax year of less than 12 months that begins and ends in the subsequent year, and
    • The subsequent year Form 1041 isn't available by the time the estate or trust is required to file its tax return. However, the estate or trust must show its subsequent year tax year on the current Form 1041 and incorporate any tax law changes that are effective for tax years beginning after the current year.
  • Amended Returns - When filing an amended Form 1041:
    • Check the “Amended return” box in item F on page 1,
    • Complete the entire return,
    • Correct the appropriate lines with the new information, and
    • Refigure the estate's or trust's tax liability.
    • Recommend an addendum be attached explaining the changes.  By assisting the IRS, you minimize problems.       

Note: If amending for an NOL carryback, also check the “Net operating loss carryback” box in item F.

If the total tax on line 24 is larger on the amended return than on the original return, pay the difference with the amended return. However, adjust this amount if there is any increase or decrease in the total payments shown on line 26.

03.38.03

Attach a sheet that explains the reason for the amendments and identifies the lines and amounts being changed on the amended return.

Definitions

Decedent's Estate - An estate of a deceased person is a taxable entity separate from the decedent. It generally continues to exist until the final distribution of the assets of the estate is made to the heirs and other beneficiaries. The income earned from the property of the estate during the period of administration or settlement must be accounted for and reported by the estate, which is done on Form 1041. This reporting should not be confused with that done on Form 706, United States Estate (and Generation-Skipping Transfer) Tax Return, which is used to compute the estate tax when the value of the decedent’s gross estate exceeds the amount of the estate tax exclusion for the year of death or to transfer the deceased spousal unused exclusion (DSUE) amount to the surviving spouse. 

  • For State purposes, an estate is a legal entity established at the instance of death to protect and to preserve all probate assets until the probate assets can be distributed to the individuals or entities who have a proper right to it.
  • For Federal purposes, it is the total of all assets owned or controlled by a decedent valued at their highest and best use (IRC Sec 2031).
  • IRC Sec. 2033 includes in the gross Estate all probate assets.
  • IRC Sections 2034 though 2044 include in the gross Estate all non-probate assets. 

Executor – The legal definition of an executor is a person or institution appointed by the Testator to carry out the directions and requests in the Testator’s Last Will and Testament and to dispose of the property of the Testator in accordance with the provisions of the Last Will and Testament after his or her death.Other terms used for an executor include:

  • Executrix
  • Administrator
  • Personal Representative

Fiduciary - A fiduciary is any person in a position of confidence acting on behalf of any other person. A fiduciary assumes the powers, rights, duties, and privileges of the person or entity on whose behalf he or she is acting. Examples of fiduciaries include administrators, conservators, designees, executors, guardians, receivers, trustees of a trust, trustees in a bankruptcy, personal representatives, persons in possession of property of a decedent’s estate, or debtors-in possession of assets in any bankruptcy proceeding by order of the court.

Fiduciary Duty - When someone has a fiduciary duty to someone else,the person with the duty must act in a way that will benefit someone else financially. The person who has a fiduciary duty is called the fiduciary, and the person to whom the duty is owed is called the principal or the beneficiary. A fiduciary accepts legal responsibility for duties of care, loyalty, good faith, confidentiality, and more when serving the best interests of a beneficiary. Strict care must be taken to ensure that noconflict of interestarises to jeopardize those interests.

Intestate – Died without having made a will.

Probate – The legal definition of probate is the act of proving that an instrument purporting to be a Last Will and Testament was executed in accordance with legal requirements and of determining its validity thereby.In addition, a Probate Court is a special court of law having specific jurisdiction of proceedings incident to the settlement of a decedent’s estate.

When someone dies, their assets fall into two broad groups for probate purposes. Those that pass directly to a co-owner or beneficiary upon the original owner's death generally include:

  • Retirement and pension accounts that have beneficiaries.
  • Proceeds of life insurance policies.
  • Payable-on-death accounts.
  • Real estate co-owned with a joint tenant who has a right of survivorship.
  • Assets titled in the name of a trust or designating a trust as beneficiary. Many people set up living trusts specifically to avoid probate. The trustee named in the trust is authorized to carry out the trust's instructions, including distributing trust assets to beneficiaries.

The second group of assets that donn't go directly to a beneficiary or co-owner include those passed down through a will, or through state laws of intestacy if there is no will. Examples can include:

  • Money in bank accounts
  • Real estate
  • Vehicles
  • Personal possessions
  • Other titled assets owned solely by the deceased person or as a tenant in common with someone else. Tenants in common don't have survivorship rights. The owners can bequeath their share of the property to someone else.

Beneficiaries generally can't take legal ownership of these assets without the probate process. Thus, probate is often required even if there is a will. Some states don’t require probate for estates of small, specified value or when assets are transferred to a surviving spouse.

A properly set up and funded living trust can avoid probate because the trust, not the individual, is the owner of the assets when the individual dies. This avoids the high costs of the probate process and generally will make the decedent’s assets available sooner to the beneficiaries. However, not all trusts will avoid probate. For example, the assets passing to a testamentary trust will still need to be probated. A testamentary trust is a trust created in an individual’s will upon the death of that individual.

Testator – Testator is the legal term for an individual who creates a will or gives a legacy. For example,if Art has a will drafted and he executes it, then Art is referred to as the testator.Trust - A trust is a legal entity with separate and distinct rights, like a person or corporation. In a trust, a party known as a trustor gives another party, the trustee, the right to hold title to and manage property or assets for the benefit of a third party, the beneficiary. A Trust implies the bifurcation of an asset into legal title and equitable title. The Trust holds the legal title to the asset; the beneficiary holds the equitable title to the asset.

Can a trust be changed, altered, amended, or revoked? The answer is yes if the trust is a revocable trust and no if it is an irrevocable trust.

Trustor - A trustor isthe person or entity who creates a trust. Trustors can be a single person, more than one person (commonly spouses or domestic partners), or an organization. In some states, trustors are called “grantors” or “settlors.” A trustor generally has the following responsibilities:

  • Appoint a trustee (they can appoint themselves and if they do, they will need to appoint a successor trustee).
  • Determine the terms of the trust.
  • Designate beneficiaries which can be individuals (need not be related to trustor) or even charitable organizations.
  • Allocate assets to particular beneficiaries or purpose. 

Trustee - A trustee takes legal ownership of the assets held by a trust and assumes fiduciary responsibility for managing those assets and carrying out the purposes of the trust. The trustee has the right to manage a trust asset unilaterally, without direction or input from the beneficiaries and a trustee can be one of the beneficiaries of a trust.

Trustees when accepting their role assumefiduciary responsibilityfor the trust. Thus, it is their legal duty to act in the best interest of the trust’s beneficiaries. They can be held legally responsible or removed from the role for not living up to that standard.

Depending on the type of trust, a trustee’s duties may also include:

  • Overseeing the general administration.Keeping books, paying bills.
  • Paying fees, taxes or expenses related to property owned by the trust.
  • Paying trustor’s healthcare or funeral costs.
  • Filing and paying income taxes.
  • Distributing the trust’s assets to beneficiaries in accordance with the provisions of the trust.

A trustee’s specific duties will depend on the type of trust they’re managing, as well as the instructions laid out in the declaration of trust. Responsibilities can also vary based on whether the trustor is deceased or if they are incapacitated. If the trustor is incapacitated, a trustee may be directed to use trust assets to care for them.

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